Mumbai is one of India's major centres for the jewellery trade, with Zaveri Bazaar long known as a hub for wholesale and retail jewellers. Wholesale businesses work differently from retail showrooms: higher volumes, sales to other jewellers, goods sent on approval, and continuous movement of metal and stock between karigars, workshops and buyers.
Wholesale-Specific Needs
Goods on Approval
Wholesalers often send pieces to retailers on approval. Software should track:
- Pieces sent, with weights and values.
- Approval date and expected return date.
- Pieces returned, sold or converted into invoices.
- Outstanding approvals by customer.
Ask any vendor to demonstrate this flow, since retail-focused software may not support it well.
Weight-Based Trading
Wholesale transactions are often settled in metal weight as well as money. Track metal balances and cash balances for each customer and supplier.
Bulk Stock Movement
High volumes require fast tagging, scanning and batch operations for stock transfers and approvals.
Karigar and Workshop Management
Metal issued to karigars, finished goods received, wastage and labour charges, with balances reconciled regularly.
Multiple Purity and Product Lines
Different purities, plain and studded jewellery, and categories with different pricing methods.
Customer Accounts
Retailer accounts with credit limits, outstanding amounts and transaction history.
Reports
- Stock by category, weight and purity.
- Outstanding approvals.
- Metal and cash balances by party.
- Karigar balances.
- Sales by customer and category.
"In wholesale, the stock that is out on approval is as important as the stock on your shelves."
Accuracy and Speed
Wholesale counters can be busy. Barcode or RFID scanning, quick weight capture from scales and fast invoice generation reduce errors and waiting time.
Common Questions
Can approval memos be converted to invoices? Good software lets you convert sold items from an approval directly into an invoice and mark the rest as returned.
How do we manage metal-based settlements? Track metal balances by purity alongside cash balances, so both sides are clear for every party.
Is RFID useful for wholesalers? For large volumes and frequent audits, RFID can make counting much faster. Barcode is sufficient for smaller operations.
Evaluation Checklist for Wholesalers
- Can the system issue, track and convert approval memos?
- Does it maintain metal and cash balances by party?
- How fast is bulk tagging and stock transfer?
- Can it handle multiple purities and studded items with stone details?
- Does it reconcile karigar balances with wastage?
- Can reports show outstanding approvals and party balances at a glance?
Ask vendors to demonstrate each of these with your real scenarios before deciding.
ITELLIC Jewellery Management System
ITELLIC's jewellery software supports wholesalers and manufacturers with tag-wise stock, karigar and job work, multi-branch stock transfer and custom reports. Book a demo and walk us through your approval and settlement workflow so we can show what fits and what may need configuration.
Jewellery Management System
Built for the way jewellers actually work.
