Jewellers asking for software quotes often receive very different numbers. One vendor quotes a small one-time fee, another a monthly subscription, and a third a much larger amount for a full system. The difference usually comes down to what is included.
Common Pricing Models
- One-time licence: you pay once for the software, plus an annual maintenance charge for updates and support.
- Subscription: a monthly or yearly fee, often with cloud hosting and updates included.
- Per-branch or per-user pricing: costs rise as you add showrooms or counter staff.
- Custom development: you pay for features built specifically for your business.
What Affects the Price
Modules
Basic billing and stock costs less than a full system with karigar management, savings schemes, old gold exchange, HUID tracking, custom orders and accounting exports. List the modules you actually need.
Number of Branches and Users
A single showroom with three counters is very different from a chain with central stock, inter-branch transfers and consolidated reports.
Hardware
- Barcode label printers and scanners.
- RFID tags, readers and antennas, if you choose RFID.
- Weighing scale integration.
- Thermal or laser invoice printers.
Hardware is often quoted separately. RFID in particular has a higher upfront cost than barcodes.
Cloud or Local Installation
Cloud software allows access from anywhere and simplifies backups. Local installation may avoid internet dependence but needs a reliable server and backup routine.
Data Migration and Tagging
Entering existing stock with weights, purity and stone details is a significant task. Some vendors include it; others charge for it or leave it to your staff.
Training and Support
Counter staff turnover is common, so ongoing training and responsive support matter. Check support hours, especially on weekends and during festive seasons.
Hidden Costs to Ask About
- Annual maintenance or renewal charges.
- Fees for adding branches or users.
- Charges for custom reports or invoice formats.
- SMS or WhatsApp message costs for customer reminders.
- Upgrade fees for new versions.
"A cheap system that slows down your counter during Dhanteras is the most expensive software you can buy."
How to Compare Quotes
- Ask every vendor to quote against the same list of modules, branches and users.
- Separate software, hardware, implementation and recurring costs.
- Calculate the total over three years.
- Ask to see the features working, not just a brochure.
- Speak to existing customers of a similar size if possible.
Getting Value From Your Investment
The real return comes from fewer stock discrepancies, faster billing, controlled karigar wastage, better scheme management and repeat customers from timely reminders. Track these after go-live.
ITELLIC Jewellery Management System
ITELLIC offers plans for single showrooms, growing jewellers and chains, covering tag-wise stock, live-rate billing, old gold exchange, karigar work, HUID details, savings schemes and customer reminders. Pricing is shared after a demo so it matches your branches, users and modules.
Jewellery Management System
Built for the way jewellers actually work.
