HR software built for other markets often struggles with Indian payroll: PF, ESI, professional tax that varies by state, TDS, shift-based attendance and complex leave policies. Choosing an HRMS that handles these well saves your HR team hours every month and reduces errors that upset employees.
Start With Your Pain Points
List what takes the most time or causes the most errors today:
- Collecting attendance from registers, biometric devices or WhatsApp messages.
- Calculating salaries with overtime, late marks and loss of pay.
- Tracking leave balances.
- Preparing statutory reports.
- Answering employee questions about payslips and leave.
These tell you which modules to prioritise.
Core Features Checklist
Employee Records
Complete profiles, documents, reporting structure, job history and exit details in one secure place.
Attendance and Shifts
- Biometric device integration.
- Mobile attendance with geo-fencing and selfie check-in for field staff.
- Shift rosters, late marks, half days and overtime rules.
Leave Management
- Custom leave types and policies by location or grade.
- Online applications and approvals.
- Automatic balance tracking, carry forward and encashment.
Payroll
- Flexible salary structures.
- Automatic calculation from attendance and leave.
- PF, ESI, professional tax and TDS calculations.
- Payslips and bank transfer files.
- Arrears, bonuses, reimbursements and full-and-final settlement.
Employee Self-Service
Employees view payslips, apply for leave, mark attendance and update details from the web or a mobile app. This reduces repetitive questions to HR.
Reports
Headcount, attrition, attendance and payroll reports ready for management review and audits.
Compliance Questions to Ask
- How does the system calculate PF and ESI, including wage ceilings?
- Does it support professional tax rules for each state where you have employees?
- Can employees declare tax regime and investments in the system?
- How quickly are rule changes updated, for example under the new labour codes?
- Which statutory reports can be generated directly?
"Payroll is personal. Every error is noticed, and every delay is felt."
Practical Considerations
- Does the mobile app work on budget Android phones?
- Can it handle multiple branches, companies or states?
- How are permissions controlled so salary data stays private?
- Can you export data to accounting software?
- What does implementation involve, and how long will it take?
Run a Parallel Payroll
Before switching completely, run payroll in both your current method and the new HRMS for one cycle. Compare every payslip. Differences reveal configuration gaps before they reach employees.
Common Mistakes
- Choosing on price alone.
- Not involving managers who approve leave and attendance.
- Skipping data cleanup before migration.
- Ignoring field staff and their mobile experience.
ITELLIC HRMS
ITELLIC's HRMS brings employee records, biometric, mobile and geo-fenced attendance, leave, payroll with PF, ESI, PT and TDS, recruitment, performance reviews and reports into one platform. It is available in Starter, Business and Enterprise plans. Book a free demo to see it with your policies.
HRMS – Human Resource Management System
Hire, manage and pay your team from one place.
